Eligibility Determination  

Ohio has different instruments to assess a person's functional limitations in major life areas to determine if they qualify for developmental disability services. The instrument used depends upon the person's situation, their age, and the County they reside in. These tools are used to record information about an individual's current functional abilities.  

SWOCOG receives the referral from the County Board personnel and assigns it to a trained Eligibility Evaluator who meets with the person and records information using the appropriate tool. SWOCOG staff enter the evaluation information into DODD to determine of eligibility, and notifies the family and the County of their status. 

Family Support Services Program (FSSP)

What is it?
Family Support Services is designed to keep families together. All people with developmental disabilities have the right to live in a stable home; building relationships with parents, siblings, and friends as they enrich each other’s lives.

Children and adults with developmental disabilities have the best opportunity to grow and develop within a loving family environment. With the help of Family Support Services, families can purchase necessary equipment and services thus easing some heavy expenses while increasing the self-sufficiency of a family member with disabilities.

How does it work?
The Family Support Services Program makes co-payments with the family to approved providers. The amount of family assistance is determined by a scale based on the federal taxable income of the person(s) who provide for and live with the individual with the disability. The available funds, unfortunately, rarely meet all requests.  Funds are available on a first-come, first-served basis until funding is exhausted.

What are eligibility requirements?
Families are eligible for Family Support Services if their household includes a child or adult with a developmental disability. The person must be determined eligible by the Butler, Clermont, Hamilton, or Montgomery County Boards of DD, depending on the legal residence of the person. If they are determined eligible, but are not receiving services from the County Board of DD, a family may still be eligible for this program.

The disability must have become apparent before the age of 22 with the likelihood of it continuing indefinitely. For young children, there are more liberal state eligibility definitions because early intervention can lessen the effects of disabilities on a child’s future.

It is important to note that Family Support Services must determine a family’s eligibility and approve their services before any expenses can be processed. Expenses that occur before a family becomes involved with Family Support Services are not covered.

Examples of Covered Expenses:
  • Respite Care (both in and out of home and including day and overnight camps)
  • Adaptive Equipment
  • Special Diets
  • Training, & Counseling (for the individual enrolled as well as the family)
  • Home Modifications
  • Limited emergency assistance
Hamilton County DD Services – Introduction & Eligibility 513-794-3300
Butler County Board of DD Services - Amy Holland 513-785-4683
Clermont County Board DD Services - Elizabeth Moran 513-732-4831
Montgomery County Board DD Services -
Southwestern Ohio Council of Governments 513-559-6800 or 877-423-6900

Major Unusual Incident (MUI) Investigations

A Major Unusual Incident (MUI) is defined as the alleged, suspected, or actual occurrence of an incident that adversely affects the health and safety of an individual. County boards of DD are required to investigate MUIs as defined in OAC 5123:2-17-02.

SWOCOG personnel will have obtained Investigative Agent Certification by DODD and will complete investigations at the request of a county board of DD.

Provider Support and Compliance

Each County Board of Developmental Disabilities keeps a list of providers that wish to receive notifications when an individual is looking for a provider.  The information about how to be added to the list is available on each county's website.  The websites also have information about the process to become a provider, renewal of provider certification, and other resources for providers.  Click below on the county name to access provider support information:

      Butler County

     Clermont County

      Greene County

     Hamilton County

     Warren County

Compliance reviews are required every three years for all providers certified through DODD. Reviews are done through the Imagine System.  For information on how to access the Imagine System, please click below:

     Webinar about Provider Support

    PowerPoint Presentation on DODD Imagine System